Minutes of Meeting

Date: 15 March 2010

Present: Howard, Henk, Mark, Brendan, Tine

KM – Knysna Municipality

GR – Green Rebate

PHC – Phantom Homtimin Conservancy

CN – Cape Nature

• Howard asked what correspondence has happened between Brendan and Municipality.
• Brendan informed that he had a positive meeting with Grant Easton and that because of other rate payer issues concerning the RRRA we have to be careful to keep the GR separate so it does not get compromised.
• Howard confirmed that according to Steve only members of the PHC will qualify for the GR. PHC will be the guardian of GR.
• All GR correspondence must go through the conservancy. Outgoing mail on conservancy stationary to avoid confusion.
• Henk suggested that we start with the Alien Eradication process – PHC should have plans on paper PHC will then be in a better bargaining position with KM.
• Natalie at CN needs to be contacted asap for assistance with eradication plan. – (TR)
• According to Steve KM can give us a grant to do survey of vegetation to be cleared
• Mark suggested not to use KM because we will be indebted to KM and PHC should rather do a plan of action with the help of CN.
• Brendan confirmed that Farms do not qualify for the GR at present because of existing rebate structure.
• Mark suggested we employ a local team to do the clearing, this will become possible when the rebate becomes effective. PHC will increase the membership fees accordingly, resulting in a budget to support such projects
• Henk suggested that PHC charge a basic yearly membership fee and then a percentage of GR to make up full membership fee.
• The importance of subcommittees to tackle the different projects and to get more members involved was re-inforced.
• It was suggested that we should use the burned area’s to create viewpoints for tourists – Mark to spec this out for PHC (MdB)
• AGM date needs to be set – we can’t wait for GR
• Must meet with RRRA, FPA & Farmwatch before AGM to brainstorm a central committee date to be set (PtV)
• We need to find out who owns Hallick’s land – apparently been sold again.
• We need to send letter about membership fees & donation for sign – (PtV)
• A membership Certificate was suggested - (HvW)
• Constitution needs to be workshopped & updated (GMcA). Mark mentioned that there should be a clause concerning membership validity.
• PHC should recognise people who are working to improve the area on our website or newsletter

• Points to discuss at AGM

Subcommittees

View sites

Bins & Litter (recycling) & bag duty roster for bins

Environmental Education

Alien Vegetation & clearing

Landmark foundation Projects – camera’s, fairgame label, ect.

Walks

Website – someone who can spend a lot of time

Logo for Accommodation advertising on website